12 Top Meeting Minutes Apps to Record, Summarize & Organize Meetings 2026

The Top Meeting Minutes Apps that assist individuals and teams in correctly and effectively recording meetings will be covered in this post.

These solutions replace manual note-taking with AI-powered transcription, intelligent summaries, and task monitoring. Top Meeting Minutes Apps enhance efficiency, clarity, and follow-up in contemporary workplaces, whether for in-person or remote meetings.

Benefits Of Meeting Minutes Apps

Automatic Note Taking – Meeting times require no manual writing, as recordings and transcriptions are done automatically.

meeting Accuracy – There is no such thing as a missing detail; transcribed meetings requiring no manual writing capture and record discussions, decisions and key points.

Time Efficiency – Less effort is required for documentation and follow-up post meetings.

Tracking Action Items – Tasks and a responsible assignee are automatically defined.

Team Alignment – No conflicting information from a meeting that never has to be summarized, as recorded meetings are shared with the whole team.

Quick Retrieval – Past discussions can be effortlessly located through simple key-word searches.

Accountability – There is a defined and visible follow-up with decisions and tracking.

Support for Remote Work – Remote, virtual and hybrid meetings can all be logged.

Integration – Integrations for calendars, video tools, and project management apps are available.

Increased Productivity – Meetings lead to specific tasks and actions that derive from improved productivity.

Why It Is Meeting Minutes Apps Matter?

Prevents Information Loss – Ensures that critical conversations and resolutions don’t get lost in the shuffle.

Improves Meeting Accountability – Marks closure by documenting the action items, owners, and deadlines.

Saves Time and Effort – Limits the need for the labor of taking handwritten notes during meetings and conducting follow-up meetings.

Enhances Team Communication – Keeps everyone on the same page by providing them with meeting notes.

Supports Remote & Hybrid Teams – Keeps accurate record of meetings conducted digitally.

Increases Productivity – Speeds the conversion of dialogue into executable steps.

Ensures Transparency – Decisions taken and agreements made are readily available for reference.

Helps with Compliance & Documentation – Keeps unwanted records on file.

Boosts Focus During Meetings – Facilitates unreserved participation by taking note of the meeting.

Improves Decision Tracking – Makes it manageable to follow up on previously held meetings and their resultant actions.

Key Point & Top Meeting Minutes Apps List

Tool	Key Point
Lindy	AI automation assistant for workflows, emails, and meeting follow-ups
Fathom	AI meeting recorder with instant summaries and action items
Fellow	Structured meeting management with agendas and shared notes
Otter.ai	Real-time AI transcription and searchable meeting notes
Notion	All-in-one workspace for notes, docs, and projects with AI
Evernote	Powerful note-taking and organization across devices
ClickUp	Productivity platform combining tasks, docs, and AI tools
Microsoft OneNote	Free-form digital notebook integrated with Microsoft 365
Grain	AI meeting highlights and shareable video clips
Zoho Notebook	Simple, privacy-focused note-taking app
Fireflies.ai	AI meeting assistant for transcription and insights
Sembly AI	Smart AI meeting notes with task and decision tracking

1. Lindy

Lindy is an assistant that automatically streamlines digital meeting workflows and handles post-meeting tasks. Lindy automatically joins meetings, records and summarizes the discussion, and sends action items and tasks.

It is handy for sales professionals, company owners and operations managers thanks to its calendar, CRM, and communication integrations. Along with its workflow automation, Lindy is among the Top Meeting Minutes Apps because it transforms meeting records into action steps.

Users can set up simple automations to make certain that decisions, reminders, and action items stay. It is not a simple note-taking app as it drives real work to be completed.

 Lindy Features, Pros & Cons

Features

1. Automates meeting tasks with AI.
2. Follows up with reminder emails.
3. Calendars and CRM are integrated.
4. Meetings can form smart tasks.
5. Workflows can be built with no code.

Pros

1. Uses automation to save time.
2. Fewer manual follow-up reminders.
3. Integrations with notable business applications.
4. Simple no-code integrations.
5. Task completion is more efficient.

Cons

1. Complex workflows can take time to set up.
2. Organizing tasks to workflows can be cumbersome.
3. AI sometimes misunderstands tasks.
4. Not useful if meeting is only to take notes.
5. Key features are only available in paid tiers.

2. Fathom

Fathom is an AI-powered virtual assistant that specializes in recording meetings and documenting their proceedings in real time. This assistant is compatible with Zoom and Google Meet and creates and delivers summary reports and action items as soon as meetings are completed.

Of all Top Meeting Minutes Apps, Fathom is unique in its ability to assist users in selecting and emphasizing essential segments of live meetings. This lets users bookmark important conversations.

Fathom users are able to transmit summaries to team members instead of lengthy audio or video files and lose minimal content. With Fathom users have quick, accurate, and shareable documents of their meetings without the need for manual recording. This makes the app perfect for professionals with strict time limitations.

Fathom Features, Pros & Cons

Features

1. Records meetings live.
2. Transcribes as recording is happening.
3. Key moments in the recording can be highlighted.
4. Summarizes meeting automatically.
5. Can be integrated with Zoom and Google Meet.

Pros

1. Summarizes meetings which helps save time.
2. Highlighted moments can be shared easily.
3. Does everything in real time.
4. Note-taking can be reduced.
5. Ideal for remote work.

Cons

1. Audio affects transcript accuracy.
2. Task tracking features can be limited.
3. A benefit of the subscription.
4. Learning curve can be small.
5. Not suitable for meetings that don’t have video.

3. Fellow

Fellow focusses on pre-meeting, during-meeting, and post-meeting functionality and serves as a meeting management app system. Fellow allows teams to build and share meeting agendas, and participate in note-taking and action item tracking within the same system.

Fellow is very different from the other note-taking apps in that it ties each decision to a meeting owner and a due date in order to create accountability. Fellow earns its spot on the Top Meeting Minutes Apps list for its ability to measure the outcomes of a meeting in the form of action item completion.

Meeting minute execution and engagement are improved, as are document clarity and completion, for both managers and teams. Fellow is particularly valuable in recurring meetings, leadership check-ins, and stand-ups due to the customizable templates and calendar sync it offers.

Fellow Features, Pros & Cons

Features

1. Meeting agenda can be shared.
2. Meeting notes can be taken collaboratively.
3. Keeps track of action items.
4. Templates for Recurring Meetings
5. Prior Calendar Integration

Pros

1. Organizes meetings effectively.
2. Promotes collaboration within teams.
3. Clearly tracks accountability.
4. Saves time with template creation.
5. Recurring meetings fit perfectly.

Cons

1. Has no focus on Ai transcription.
2. Lacks comprehensive automation.
3. Small teams may find it complicated.
4. Consistent usage is required.
5. Advanced features are behind paywalls.

4. Otter.ai

Otter.ai is an industry leading transcription tool that provides a real time voice to text doc for a user during a meeting, interview, or lecture. Featured on many Top Meeting Minutes Apps lists, Otter.ai allows a user to bypass audio recordings and simply revisit the document to reference comments, summaries, and highlights added to the text and transcript.

Otter.ai is very accessible for remote and hybrid teams due to the pre-meeting, meeting, and post-meeting document editing and collaboration functionalities, as well as the identical feature sets of its Zoom, Google Meet, and MS Teams integrations. Otter.ai is best suited for users requiring a high degree of documentation in order to streamline meeting review.

Otter.ai Features, Pros & Cons

Features

1. Automatic live transcription
2. Identifies speakers
3. Transcripts of meetings are searchable
4. Highlights important keywords
5. Notes can be collaboratively edited

Pros

1. Speech-to-text is very accurate
2. Records can be efficiently searched
3. Notes can be easily shared
4. Integrates with most conferencing software
5. Good for keeping documents and records

Cons

1. Requires quality audio for optimal performance
2. A cluttered UI can be an issue
3. Advanced features require a paid subscription
4. Weakness in task management
5. Occasionally speakers are incorrectly identified

5. Notion

Notion is a productivity tool that hosts available notes, documents, databases, and tasks, all in one location. Although it is not primarily a tool specifically designed for meetings, it is used frequently for recording meetings, developing agendas, and tracking follow-up items from meetings.

Notion is one of the most customizable and flexible of the Top Meeting Minutes Apps. Meeting minutes templates can be custom designed, and notes can be linked to relevant projects. Users can collaborate in real-time.

Additionally, with Notion AI, discussions can be summarized, notes can be rewritten, and action items can be pulled from meeting content effortlessly. Because of its versatility, it is a good fit for individuals, small and large startups, and teams needing a centralized system for knowledge and meeting documentation.

Notion Features, Pros & Cons

Features

1. Meeting templates designed for customization
2. Integrated documents and databases
3. Collaboration in real time
4. AI provides meeting summaries
5. Integrates with task tracking

Pros

1. Extremely versatile
2. Combines completed notes with project materials
3. Acts as a central knowledge base
4. Automation of documentation with AI
5. Excellent for workflows of a structured nature

Cons

1. Setting up can be very complicated
2. Not a dedicated meeting tool**
3. Some sophisticated elements can be a challenge to learn
4. Limited Usage Without Internet Connectivity
5. Over-Variegated Modifications May Lead to Confusion

6. Evernote

Evernote is one of the oldest note taking apps available. It is very well known for its exceptional organizational and search features. It allows the storage of meeting notes, along with attachments, scanned documents, and clipped content from the web.

Within the context of Top Meeting Minutes Apps, Evernote serves the purpose of long-term knowledge storage and retrieval systems the best. Through its AI features, retrieval can include content from handwritten notes, and even from administrative documents and images.

For a professional that is frequently meeting and needs to have an accessible, reliable storage system of the discussions and decisions made available, Evernote is a suitable choice. Although it would be enhanced with live transcription, in combination with its ease of use, Evernote is a reliable choice for recording meeting minutes.

Evernote Features, Pros & Cons

Features

1. Note Management and Tagging
2. Document Scanning
3. Synchronization Across Multiple Devices and Platforms
4. Tool to Clip Web Pages
5. Note Search Function

Pros

1. Outstanding Note Management
2. Reliable Cross-Device Synchronization
3. Effective in Capturing Meeting Minutes
4. Versatile In Note Keeping
5. Powerful Note Search

Cons

1. No Real Time Speech Recognition
2. General Note Keeping
3. Insufficient Collaborative Features
4. Subscription Access to Some Functions
5. Manual Tracking of Follow-Up Actions

7. ClickUp

ClickUp is a seamless integration of task management, productivity, and collaboration. It allows everyone to take meeting notes tied to specific tasks, goals, and workflows. Staff fell ClickUp is one of the Best Meeting Minutes Apps since it converts dialogue into work.

With ClickUp AI, meeting notes are summarized into action items and timelines for projects are updated. Dashboards and other ClickUp features help fast teams keep meeting minutes synced with action items. ClickUp pivotals a project-based firm, since it allows for seamless accountability to tasks after every cross-team meeting.

ClickUp Features, Pros & Cons

Features

1. Managing tasks and projects
2. Pages for documents and meeting notes
3. Workflows can be customized
4. Summaries using ClickUp AI
5. Connections with other applications

Pros

1. Notes can be combined with tasks
2. Customization is very powerful
3. Summaries are created quickly using AI
4. Suitable for collaboration with teams
5. Excellent tracking for projects

Cons

1. It can be a lot at first
2. Paid plans are required for some features
3. A lot of UI for simple requirements
4. There is a learning curve
5. Not designed purely for meetings

8. Microsoft OneNote

OneNote is a digital notebook that allows for freeform notes through typing, drawing, and inserting images and audio. OneNote is a popular choice because, this feature coupled with its integration with Microsoft 365. Among Best Meeting Minutes Apps, OneNote is appreciated for easy organization of notes into sections within a notebook.

Final notes can be synced to OneDrive while video recordings of the meeting can be seamlessly integrated. With Microsoft Teams and Outlook, OneNote is the best tool that allows capturing of meeting notes without needing complex tools.—

Microsoft OneNote Features, Pros & Cons

Features

1. Blank note pages
2. Support for drawing and handwriting
3. Syncs with OneDrive
4. Organization by sections
5. Embeds different media types

Pros

1. Best for recording flexible notes
2. Great for visual learners
3. Connection with Microsoft 365
4. No charge for several users
5. Support for offline usage

Cons

1. No transcription automatically
2. For action items, less of a structure
3. Limited AI functionalities
4. Collaboration may experience delays
5. Optimized for Microsoft ecosystem by far

9. Grain

Grain videos meetings and closely recaps to spotlight specific moments and takeaway info from meetings. Within Top Meeting Minutes Apps, Grain differentiates with visual storytelling and sharable knowledge. Sales, Product, Research teams use Grain to log customer feedback, demos, and cross-internal meetings.

AI-generated summary and tagging features help centralize cross meetings insights. Grain is beneficial in situations where teams prefer using contextual video snippets to capture the essence of a meeting rather than relying on long, written technique notes.

Grain Features, Pros & Cons

Features

1. Provides Clips for Recorded Meetings.
2. AI Created Highlights.
3. Highlights Can Be Shared.
4. Offers a Dashboard for Meeting Insights.
5. Tags and Search Features.

Pros

1. Summaries in Visual Meeting Format.
2. Key Moments Are Easy to Share.
3. Suited for Sales and Research Teams.
4. Cuts Down on Long Recordings.
5. Offers a Way to Keep Context.

Cons

1. Text Summaries Are Limited.
2. Works Best with Video Calls.
3. Full Access Requires Paid Plans.
4. Lacks Task Tracking.
5. Requires Highlight Tagging.

10. Zoho Notebook

With an emphasis on simplicity and privacy, the design of Zoho Notebook is simple and clean. It uses a card-based organizational system for texts, visualizations, checklists, and audio notes. Among Top Meeting Minutes Apps, stragegies that require distraction-free meeting documentation will gravitate towards Zoho Notebook.

It integrates smoothly within the Zoho ecosystem and features cross-platform strong encryption and syncing. Rather than advanced AI transcription, the designed structure is executed to be alignment compatible for small teams and individuals. Meeting documentation that doesn’t rely on automation and prefers organized, lightweight notes is the ideal customer for Zoho Notebook.

Zoho Notebook Features, Pros & Cons

Features

1. Notes Are in Card Format.
2. Supports Multiple Media.
3. Syncs Across Different Platforms.
4. Focus on Users Privacy.
5. Offers a Web Clipper.

Pros

1. Has a Simple and Clean Interface.
2. Good Choice for Lightweight Notes.
3. Can Work Offline.
4. Easily Synced Across Different Devices.
5. Free Version Offers Good Functionality.

Cons

1. No AI Transcription.
2. Not Exclusively Meeting Centric.
3. Lacks Task Organization.
4. Missing Some Integrations.
5. Not Great for Large Teams.

11. Fireflies.ai

Fireflies.ai provides artificially intelligent meeting recording and transcription services for meetings and other conversations as well as analysis. The software program saves meeting details and transcriptions and breaks down and summarises the major topics and other notable actions and decisions for effortless follow up.

More than one of the Top Meeting Minutes Apps there is. Fireflies.ai has numerous integrations like Zoom, Google Meet, Microsoft Teams, and well-known CRMs. Teams are able to search in a discussion database for common trends and collaborate in a unified workspace.

It is one of the more valuable software programs for sales and support and leadership teams. Helping companies to relieve the burden of manual note transcription, Fireflies.ai also provides the services of improving meeting document clarity and meeting accountability.

Fireflies.ai Features, Pros & Cons

Features

1. Voice-to-text transcription for meetings
2. Intelligence gathering from conversations
3. Automated decision points extraction
4. Locate meetings by keyword search
5. Integration with CRM

Pros

1. Reduces time spent on taking meetings notes
2. Archive meetings in searchable format
3. Automated brief summaries
4. Works with CRM other tools
5. Learning how to better achieve tasks over time

Cons

1. Inaccurate transcription
2. Needs good quality sound
3. Extra features require paid plan
4. Advanced users might find it simple
5. Notes have little flexibility to be customized

12. Sembly AI

Sembly is a meeting assistant that is also an AI with a primary focus on business insights and decision tracking. It automatically creates and formats meeting minutes and highlights decisions, risks, and tasks.

One of the Top Meeting Minutes Apps, Sembly AI goes beyond the traditional thought of transcription to provide meeting summaries and productivity analysis. It can also be used on multiple meeting platforms and speaks several languages which helps with global teams.

Users are also able to export meeting notes to their project management tools to streamline the completion of tasks and share concise notes with stakeholders. Sembly is for organizations that wish to have insights derived from conversations.

Sembly AI Features, Pros & Cons

Features

1. Summarizes meeting minutes
2. Extract tasks and decisions
3. Supported on many platforms
4. Summaries with stats steaming from analysis
5. Merges with other tools and data export

Pros

1. Gathers hidden insights from meetings
2. Changes meeting notes into tasks
3. Supports many virtual meeting tools
4. Suitable for teams in different countries
5. Improves sharing of completed tasks

Cons

1. Needs paid plan for full functionality
2. Has a steep learning curve
3. Other AI functions may lack understanding
4. Still growing and developing than others
5. Works offline only to a limited degree

Conclusion

Top Meeting Minutes Apps have revolutionized how organizations record, arrange, and respond to meetings. These solutions, which range from job monitoring and workflow automation to AI-powered transcribing and intelligent summaries, help do away with manual note-taking while enhancing accountability and clarity. Every process has a solution, whether you require extensive project integration, structured agendas, video highlights, or real-time transcription.

Your team size, collaborative style, and productivity objectives will determine which software is best for you. Organizations may save time, enhance follow-ups, and transform every meeting into valuable, actionable results by utilizing Top Meeting Minutes Apps.

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