10 Best AI-Powered Tools for Virtual Event Planning in 2025

This article explains how the Best AI-Powered Tools for Virtual Event Planning is making a difference in the way we plan and manage events.

These sophisticated tools track and analyze attendee engagement to automate workflows and provide actionable insights to organizers. For organizers and attendees, hybrid and virtual events become personalized and impactful.

Why Use AI-Powered Tools for Virtual Event Planning

Automated Scheduling – AI tools provide the scheduling, reminders, and calendar integration which eliminates the hours spent on manual organizing.

Personalized Attendee Experience – AI examines the several pieces of attendee information and offers personalized recommendations, matchmaking for networking, and suggested sessions.

Enhanced Engagement – The use of intelligent chatbots and automated polls and Q&A sessions encourage participation and engagement for the entire event.

Data-Driven Insights – AI tools gather and assess participation data so organizers can track and make smart decisions for improvement for the following event.

Cost and Time Efficiency – The automation of tasks significantly lessens the manual workload which minimizes errors, repetitive tasks, and staff, thus, reducing costs and speeding up the whole planning process.

Seamless Event Management – AI manages from participant registration to the collection of event feedback which streamlines the entire process.

Improved Marketing and Outreach – AI develops predictive models for attendance and promotional optimization which aids in targeted marketing campaigns.

Real-Time Problem Solving – AI identifies loss of attendance, technical issues, disengagement, and other problems in real time and offers solutions.

Key Point & Best AI-Powered Tools for Virtual Event Planning List

Tool Name	Key Features / Highlights
Bizzabo	AI-driven attendee insights, hybrid event support, and personalized engagement tools.
Hopin	All-in-one virtual event platform with networking, breakout sessions, and analytics.
Swoogo	Customizable event websites, easy registration management, and robust reporting tools.
Zuddl	Unified platform for virtual, hybrid, and in-person events with AI-powered engagement tracking.
Brella	Smart matchmaking and networking powered by AI, ideal for conferences and expos.
BigMarker	Webinar and virtual event automation with integrations and powerful marketing tools.
Airmeet	Interactive event platform offering AI-led attendee engagement and virtual lounges.
Canapii	Multilingual support, real-time analytics, and automated event workflows.
Hubilo	Gamified engagement tools, AI-based networking, and real-time event analytics.
Whova	Easy event management, attendee engagement app, and AI-powered scheduling assistance.

1. Bizzabo

Bizzabo is recognized as one of the best AI-powered virtual event planning tools for its smart, data-driven event management. It combines automation and personalization to help organizers provide tailored attendee experiences.

Bizzabo’s AI analyzes attendee behavior to optimize real-time engagement and recommend sessions based on predicted attendee preferences. Bizzabo offers powerful analytics to assess event success and streamline future planning.

Bizzabo’s hybrid event features, automated marketing workflows, and intelligent networking tools simplify intricate event design, making it efficient and data-driven to ensure high levels of engagement and attendee satisfaction.

Pros & Cons Bizzabo

Pros:

• Bizzabo utilizes AI for attendee insight and engagement analytics.
• Includes features for personalization for hybrid events.
• Offers integrations with various marketing and CRM platforms.

Cons:

• Pricing might be an issue for smaller organizations.
• Advanced features can have a lengthy learning curve.
• Lower-tier plans have limited options for personalization.

2. Hopin

Hopin integrates AI in unique ways to enhance productivity for virtual event planners and to improve the overall experience for attendees in its all-in-one event ecosystem. The AI features offered in event matchmaking and session management saves organizers time while personalizing content for each attendee.

The integrated AI analytics tools provide detailed insights on attendee behavior and event flow to help planners maximize returns on their investments. Automated matchmaking for the virtual networking lounges and breakout rooms facilitates a more productive event experience.

With automated tools for communication and registration, event planners can focus on the essentials. The AI tools offered by Hopin enhances every step of the event for planners and attendees, from global conferences to small webinars.

Pros & Cons Hopin

Pros:

• Offers a complete package for webinars and large events.
• Provides AI-powered attendee engagement and matchmaking.
• Users can resize their events seamlessly.

Cons:

• Users with a smaller or more infrequent events will find it pricey.
• When there is a big audience, there can be a delay in streaming.
• There is little to no flexibility with branding.

3. Swoogo

Swoogo excels as an AI-powered virtual event planning tool due to its remarkable flexibility. automation, and user-focused design. It uses AI to streamline event configuration, automate registration processes, and custom-tailor experiences to attendees through content suggestions.

Swoogo provides an engagement-analytics framework that delivers insights in real-time, allowing for on-the-fly strategic adjustments. Automated intelligent scheduling and coordination accompany event designers’ freedom to customize branded websites through drag-and-drop tools.

Swoogo integrates automation, advanced analytics, and extensive personalization to help event professionals streamline the execution of sophisticated virtual and hybrid events and provide attendees with impactful, analytics-enabled, seamless experiences.

Pros & Cons Swoogo

Pros:

• Event websites and registration forms can be tailored to your liking.
• Workflow automation saves time for organizers.
• Connects effortlessly with CRM and analytics tools.

Cons:

• There is a lack of modern design templates.
• No streaming capabilities.
• Premium plans offer only advanced analytics.

4. Zuddl

Zuddl has become one of the best AI-powered tools for virtual event planning, providing various features for planning virtual, hybrid, and in-person events on the same platform. Its AI automation tools make event set up, attendance journey management, and decision-making through insights ease and automation.

AI tools optimize all event experiences and offer real time collaboration. The Analytics driven focused environment’s design helps the event planners to deeply integrate branded elements into the environment.

Focused tech policies allow for the supportive event-planner adaptive features to pass events for virtual, hybrid and in-person attendance. High satisfaction and data weighted events aim towards greater incentive plans offered for participants.

Pros & Cons Zuddl

Pros:

• Virtual, in-person, and hybrid events can contact Zuddl.
• Advanced AI features track engagement and preference in real time.
• Great customization for collaboration and branding.

Cons:

• Beginners will find it has a more demanding technical setup.
• Integrations with other platforms are minimal.
• Pricing might not work with smaller teams.

5. Brella

Brella is one of the finest AI powered tools for virtual event planning due to its extraordinary networking and matchmaking features.

Brella’s advanced AI algorithms assess attendees and formulate intelligent connections which strengthens engagement and adds value to an event. Brella further simplifies event planning with automated meeting recommendations and intelligent agenda scheduling.

Brella provides real-time analytics which provides insights to the organizers about the audience, which can be used to optimize audience experience.

Brella is focused on conferences, expos, and corporate events, and with its intuitive design plus AI driven features, event planners can really enhance their audience engagement, networking opportunities, and overall event value.

Pros & Cons Brella

Pros:

• Outstanding AI matchmaking for networking events.
• Clear, uncluttered interface for both attendees and organizers.
• Excellent choice for conferences and B2B events.

Cons:

• Design customization is limited.
• Less engagement and hosting tools.
• Unsuitable for events focused more on entertainment.

6. BigMarker

BigMarker showcases features which makes it one of the best tools with the incorporation of AI in virtual event planning. It’s strong automated functions makes event planning far easier while assisting in audience engagement.

It utilizes AI in streamlining attendee outlined journeys whereby predictive insights systems are crafted for event planners. It’s smart automated marketing features ensures event planners focus on the right targeted marketing with predictive insights.

It’s integration of various audience engagement features such as automated post event service, live polls, active follow ups, and in event QA sessions ensures an event planner receive well outlined feedback post event. With excellent integration and white labelling of services, BigMarker offers virtual and hybrid events which are impactful and audience engaging.

Pros & Cons BigMarker

Pros:

• Excellent automation tools for webinars and hybrid events.
• Marketing, lead tracking, and audience engagement are powered by AI.
• Seamless integration with CRM and email marketing tools.

Cons:

• Steep learning curve for new users.
• Pricing is on the high end for small event organizers.
• Live sessions sometimes suffer from connectivity issues.

7. Airmeet

Airmeet is highly regarded among AI-integrated platforms for organizing virtual functions. This is largely due to the interactive and community-centric event experiences it offers.

AI is implemented to tailor networking lounges and virtual tables and recommend sessions to attendees. This targeted approach maximizes engagement and participation. Automation features take the stress out of registration and session management and tracking analytics so event hosts can devote their energy to the more innovative and connective aspects of their functions.

Real-time analytics of audience engagement throughout an event provides hosts the opportunity to adjust their plan on the fly. Designed to host webinars, summits, and hybrid conferences, Airmeet is an integrated and immersive platform. This, combined with the high-level of analytics automation, fosters automation, interactive, and meaningful virtual experiences.

Pros & Cons Airmeet

Pros:

• AI-engagement tools increase interactivity.
• Fantastic for community-centered and networking events.
• Offers hybrid and virtual event formats.

Cons:

• Branding customization is limited.
• High-speed internet is a must.
• New users might require more onboarding to get the most out of the platform.

8. Canapii

Canapii is one of the best AI-powered tools for virtual event planning because of its focus on personalization, automation, and global accessibility.

It uses AI to automate registration, facilitate event logistics, and provide experiences in multiple languages for diverse audiences. Canapii’s smart analytics engine offers real-time data regarding attendee engagement, allowing event planners to make data-driven adjustments while the event is in progress.

Automated workflows for communication, content delivery, and feedback collection streamline processes and greatly reduce the amount of manual work involved.

Canapii’s event planners tools enhance inclusivity and immersion while supporting individual participant preferences through adaptive engagement, customizable branding, and built-in translation tools for different languages.

Pros & Cons Canapii

Pros:

• AI-powered multilingual translation and accessibility features.
• Real-time engagement analytics.
• Global, large-scale hollow events automating workflows.

Cons:

• Help more a more friendly user interface.
• No more third-party integrations.
• Branding customization is limited.

9. Hubilo

Hubilo is one of the highest-rated AI-driven virtual event technology tools. It seamlessly integrates the highest levels of automation possible with audience engagement and post-event analytics. Advanced AI personalizes attendee experiences with smart matchmaking and automated engagement scoring.

Hubilo also incorporates behavioral and gamification techniques to maintain audience attention and audience interaction. Organizers measure and analyze success with engagement scoring and real-time analytics.

The technology also incorporates automation event setup and coordination tasks, saving Hubilo users an immense amount of time. With a focus on audience experience, Hubilo permits event planners to create rich and interactive events that visually, and analytically, high-target audience interaction and participation across virtual and hybrid formats.

Pros & Cons Hubilo

Pros:

• Rules of the game are redesigned. This leads to higher participation levels.
• Valuable insights during the event lead to improved outcomes.
• Registration and communication tools are automated, which saves time.

Cons:

• Configuration takes time.
• Some features are not available unless you upgrade.
• The mobile application is not optimized, combined with poor net speed, the rating of the overall experience suffers.

10. Whova

Whova is one of the most advanced AI-based solutions for virtual event planning because of event management and smart engagement analytics.

The AI scheduling assistant automates session planning and smart matchmaking enables meaningful networking. Automation of registration, reminders, and feedback retrieval cuts planners’ repetitive work, and the analytics dashboard exposes actionable patterns concerning participation and engagement.

Continuous improvement is possible because of integrated community boards, personalized agendas, and interactive live polls. With these features, Whova is the most advanced solution, allowing for planning smart virtual and hybrid events.

Pros & Cons Whova

Pros:

• The event is fully organized around automated AI tools.
• There are tools available that promote networking and collaboration around goals.
• It is simple and straightforward to maintain a hybrid or virtual event.

Cons:

• Branding customization is limited.
• This app is designed to host and facilitate smaller-sized events.
• Visual design and customization leave much to be desired.

Features AI-Powered Tools for Virtual Event Planning

Automated Event Management – AI-powered automation for scheduling, registrating, and sending reminders saves valuable time and reduces the risk of human error.

Customized Attendee Experience – Recommendations for sessions, networking, and content are custom-tailored and personal, adapting to the attendee’s behavior and preferences.

Intelligent Networking & Matchmaking – AI performs matchmaking among participants, finding appropriate connections and enhancing the value of the event and engagement.

Real-time Analytics & Insights – Measures attendance, engagement, and feedback and helps organizers focus on the right data for actionable improvements.

AI Marketing Tools – Greater automation of audience targeting for event promotion, email marketing, and automation of pre-and post-event marketing activities helps increase registrants and attendees.

Smart Engagement Tools – Advanced automation for responsive and interactive features, including chatbots, real-time polls, and automated responsive Q&A sessions, keeps participants engaged.

Global Reach, Accessibility, & Multilingual Support – Global audiences are provided with AI-driven translation and speech tools.

Integration – Unified event operations with seamless automation of event tools and integration with CRM, marketing, and communication tools.

Predictive Analytics – Strategic, data-driven decisions for enhanced event planning and engagement are possible with AI-focused projections about audience patterns, engagement levels, and attendance.

Conclusion

AI technology is changing how we plan virtual events by increasing efficiency, engagement, and the use of data within the planning process.

Bizzabo, Hopin, and Airmeet employ AI to automate process, customize experiences for attendees, and provide advanced analytics to improve results. All of these features help planners focus more on the most complex elements of planning while enhancing the unique character of their events for the participants.

All planners, whether for webinars, conferences, or hybrid events, enjoy the added ease of AI technology for management, improved engagement, and smart overall planning. Adopting AI event technology is essential for planners in the digital world who wish to build meaningful engagements for their participants anywhere in the world.

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